PUBLIC WATER DISTRICT #13
Minutes of the November 21, 2006
Regular Session of the Board of Trustees

The Board of Directors of Public Water District #13, Jefferson County Missouri met in regular session at 7:00 p.m. on November 21, 2006 at the Lake Tishomingo Community Center, Hillsboro, Missouri.
Roll Call of Directors:
The following Directors being present or absent as indicated:
	Name	Present/Absent
	Lou Harting	Present
	Rich Hirsch	Present
	Larry Kimmel	Present
	Henry Brym	Present
	Marilyn Meyer	Absent

Motion was made by Lou Harting and seconded by Rich Hirsch to accept the Agenda. On voice vote, all Directors were in favor of accepting the Agenda.

The Minutes of the Meeting of October 17, 2006 were read by Rich Hirsch. Motion was made by Lou Harting to approve the Minutes. Second was by Larry Kimmel. On voice vote, the Minutes of the previous session were duly approved.

Treasurer’s Report:
There was no Treasurer’s Report.

Old Business:
There was no old business

New Business:	
•	Finalize Preliminary Engineering Report (PER) for submission to USDA.  

Eng. Brunjes presented a copy of the finalized Preliminary Engineering Report (PER) to Larry Kimmel. Six copies of the PER were sent to the Missouri Department of Economic Development on November 15, 2006. The PER is needed to move forward in securing funding for the sewer project. It was not clear that Donna Martin of the USDA would receive a copy of the PER. Donna would be contacted and if she had not received a copy of the PER, she would be sent one. 

•	Resolution to Set Election of Director for April 2007.

A Resolution prepared by Att. Dickhaner was presented to the board to hold an election for a Director in April 2007. This election would be to replace Director Henry Brym whose term is expiring. 

A motion was made by Larry Kimmel and seconded by Rich Hirsch to adopt the Resolution. On voice vote, all Directors were in favor of adopting the Resolution. The resolution was signed by Larry Kimmel and Rich Hirsch.

Att. Dickhaner explained that to be a candidate for sewer board director a person must be twenty-five years old, have lived in subdistrict 5 for one year, have his taxes paid, and file with the Jefferson County Clerk between Dec. 12 and Jan. 16.
 
Att. Dickhaner recommended that the Sewer Board verify that candidates listed on the ballot actually do live within subdistrict 5. 

Att. Dickhaner also recommended that in mid-January the Board check the number of candidates that filed. If there is only one qualified candidate, the Board can suspend the election and simply declare that candidate as the duly elected board member at the January sewer board meeting. In this way the Board can avoid having to pay for the election. 

If no one files for the position, there will be no names on the ballot and there is a good possibility that a write-in candidate will win the election. This situation is to be avoided if possible, as an individual may be elected that is anti-sewer district. 

If there is not a candidate listed on the ballot and there are no write-in votes, the board may appoint a director for subdistrict 5. This person may live anywhere within PSWD #13. It is in the best interests of the District to have a candidate listed on the ballot pro-sewer district, if possible. 

Att. Dickhaner indicated that term lengths for the current board members are: 
Henry Brym -- 1 yr 
Rich Hirsch -- 2 yr 
Larry Kimmel -- 2 yr 
Lou Harting -- 3 yr 
Marilyn Meyer -- 3 yr

Election results have been finalized, but not yet certified, which is necessary for the Bond Counsel to proceed.

Mary Leiweke indicated that she has a contact person at Lake Bono Del and that they have been very cooperative and enthusiastic about sewers. 

In terms of securing sewer grants Mary Leiweke said that we are in competition with Raintree Plantation, as they are seeking funds for their sewer system. Att. Dickhaner pointed out that Raintree has to expand its sewer system to build new houses while we need a sewer system to serve existing houses. 

Mary Leiweke suggested inviting Belinda Harris to a Tea with some of the ladies in the District that have an interest in sewers to talk about securing grant money.

Larry Kimmel congratulated Att. Dickhaner on his election to associate judge of Jefferson County and thanked him for his assistance in getting the district to this point. Speaking for the Board Larry wished him continued success. Larry also thanked Mary Leiweke for her masterful handling of the election and Rich and Janet Hirsch for the professional looking brochures that helped promote the election. 

Thank you notes were mailed by Mary to those that helped with the election including those that made phone calls, worked at the polls, and helped advertise the election.

In terms of record keeping Att. Dickhaner recommended that three separate files be kept, one for the District’s general meeting minutes, one for executive meeting minutes and materials, and one for resolutions and ordinances.

Engineer’s Report:
Eng. Brunjes said we were fortunate to have Claire McCaskill as our new national senator.  In mid-January we should contact Senator McCaskill (and Bond as well) to request a “set-aside” to help fund the sewer project. Mr. Brunjes suggested asking for $1 million. If a grant is awarded, the money will be appropriated by the US Congress and come to this District through the USDA. 

Mr. Brunjes also mentioned the need for the District to have a grants administrator, and that whomever the Board chooses, that person should also be a lawyer. For this position Mr. Brunjes recommended Ms. Leneigha Downs of Union MO, who is a lawyer. 

Att. Dickhaner suggested that it may be too early to discuss a grants administrator as at this time we don’t have any grants to administer.

Attorney's Report:
Att. Dickhaner mentioned that in his interview with Bill Phelan which was published in the News Democrat Journal on Wednesday, Sep. 27 2006, and mentioned in last month’s Sewer Board Minutes, that he was misquoted and in some cases, Mr. Phelan provided answers for questions that were never asked. 

Executive Session:
None needed.

Adjournment:
There being no other formal business to come before the Board, a Motion to adjourn was made by Lou Harting  and seconded by Henry Brym at 8:04 p.m., with all Directors in approval.

Respectfully Submitted,

Rich Hirsch
Acting Recording Secretary

Approved this 19th day of December, 2006.

___________________________	_________________________________
Secretary	Chairman

December 19, 2006